EXHIBIT HOURS: Ocean State Business Expo & Networking Event 3 - 7pm.
LOCATION: Ocean State Business Expo – Crowne Plaza Hotel, 801 Greenwich Ave., Warwick, RI,
SET-UP TIMES: Start 2 hours prior to the start of expo.
DISPLAYS/DECORATIONS: Merchandise, sign, decorations or display fixtures shall not be pasted, taped, nailed or tacked to walls or ceilings. No exhibit, merchandise or equipment shall be left in any aisle, but shall be confined to exhibit space. No signs or advertising devices shall be displayed outside exhibit space or project beyond limits of exhibit space as to interfere with any neighboring exhibit.
CARE OF BUILDING AND EQUIPMENT: Exhibitors, or their agents, must not injure or deface the walls or floors of the building, the booths or the equipment of the booths. When such damage appears, the exhibitor is liable to the owner of the property damaged.
DISPLAY TABLE INFORMATION: Table spaces are 6 feet long and 3 feet deep. Using a display wider that 6 feet requires you to reserve 2 tables. All tables are covered and skirted. Please be mindful of your neighbor.
CHARACTER & ARRANGEMENT OF EXHIBIT: Use of or the operation of machinery, which is of sufficient volume to annoy neighboring exhibitors is not permitted. Any interference with the light and space of other exhibitors is prohibited. Display material exposing an unfinished surface to neighboring booths is not permitted.
PHOTOGRAPHY/VIDEO: Event management has the rights to use all photographs and videos taken during the event for marketing purposes.
ALCOHOL: Because of legal concerns, all exhibitors are prohibited from distributing alcohol from their booths.
CANCELLATION: Cancellations made 30 days or more prior to date of said expo will result in a full refund minus processing fees. No refunds will be made for exhibitor cancellations within 30 days of said expo. If booth space is not occupied by 30 minutes after start the expo the Expo Committee has the right to use such space as it sees fit. In the event of flood, fire, strikes, riots, civil commotion or other uncontrollable circumstances, which would render the exhibit area unavailable for use 10 days prior to the opening date, 50 percent of the money paid for rental will be refunded.
REMOVAL TIME: Please begin breakdown at the end time of said expo. The Expo Committee reserves the right to refuse participation in future Expos to any exhibitors that dismantle their booths prior to the end time.
SECURITY: All property of an exhibitor is understood to remain in their care, custody and control.
INSURANCE AND LIABILITY: Exhibitor shall carry their own insurance. Susan Lataille, Expo Committees, DiscoverYou Events, WRIK Entertainment, Crowne Plaza Hotel, and listed Expo sponsors assume no responsibility for the safety of the properties of the exhibitor, its officers, agents or employees from theft, damage by fire, accident or any other cause whatsoever, and the Exhibitor expressly agrees to save and hold harmless Susan Lataille, Expo Committees, DiscoverYou Events, WRIK Entertainment, Crowne Plaza Hotel, and listed Expo sponsors and their respective management agents and employees from any and all liability resulting from injuries and damage to exhibitor, its agents, employees, person, and/or properties in connection with the exhibitor’s use of the exhibit space or participation in this event.